Emporia Recreation Rental Guide

ERC Community Room

Rental Fees: 

• $35.00/hour - kitchen included
• $75.00 refundable deposit

The Community Room will accommodate 30 people for any meeting or small party.  An attached kitchen makes the room convenient to hold reunions, showers and more.  

Available during facility hours only and approved based on staff availability. Deposit required to reserve. Payment balance is due two weeks prior to rental date. Deposit will be returned in full after rental if no damages or no excessive cleaning is required. All cancellations within two weeks of your rental date will result in loss of all payments including deposit. Alcoholic beverages are not allowed. Tables and chairs are provided, but renter must set-up and tear down. The Emporia Recreation Center will allot 15 minutes before and after rental to set-up and tear down tables and chairs.

Community room usage: No soliciting groups (example: any Multi-level Marketing sales, private sales, etc.). Fundraising groups are up to the discretion of the director.

Conference Room:

Rental Fees: 

$15.00/hour
$25.00 refundable deposit
Capacity: 12 people

The Conference Room will accommodate 12 people for any meeting. The room has access to WiFi and counter space. Deposit required to reserve. 

A minimum of two weeks advance notice is required and payment in full is due two weeks prior to event date. Payment balance is due two weeks prior to rental date. Deposit will be returned in full after rental if no damages or no excessive cleaning is required. All cancellations within two weeks of your rental date will result in loss of all payments including deposit. Conference table and chairs are provided. Alcoholic beverages are not allowed.

ERC Indoor Pool

Capacity: 50 people
Rental Fees: $60.00/hour for up to 25 swimmers
Additional $30.00 for up to 50 swimmers

Includes: Admission, exclusive use of pool for 1 Hour (1:00 - 2:00pm on Saturday or 11 a.m. – Noon on Sunday), Racquetball Room is available 1 hour before (Noon - 1:00pm on Saturday or 10-11 a.m. on Sunday) for party. Available on Saturdays or Sundays only. 

Payment is due in full at reservation. Reservation must be made at least two weeks in advance. All cancellations within two weeks of your rental date will result in loss of full payment. Alcoholic beverages are not allowed.

ERC Indoor Pool Guidelines

• ERC swimming pools should only be used when a certified lifeguard is on duty.
• All children 6 years old and under must be accompanied by a supervising adult at all times in the facility.
• Persons with open cuts or wounds are not permitted in the swimming pool.
• Please shower before entering the swimming pool.
• Swimmers must have appropriate swim attire.
• Food and drink are not permitted in the pool area.
• Glass is not permitted in the pool area.
• Please obey all lifeguard instructions.
• Running is not allowed.
• Horseplay is prohibited.
• Dunking, riding on shoulder, and “tossing” other guests is prohibited.
• Anyone wanting to use the diving board must be able to swim to the side by themselves. Swimmers may be asked to perform a water competency screening to determine the use of the diving board.
• Diving is only permitted in the deep end.
• Diving area must be clear before using the diving board.
• Inward/Cutaways/Gainers and any other dives deemed unsafe by ERC Aquatics staff are not permitted.
• All children in a flotation device or non-swimmers must be within arms’ reach of an adult at all times.
• Floatation devices are not allowed in the deep end unless being used during deep water workout.
• Anyone not potty trained must wear a swim diaper or plastic pants (disposable diapers are not permitted.)
• Ladders/Steps/Stairs are for entering/exiting the pool. Hanging or playing on ladder/steps/stairs is prohibited
• All valuables should be locked in a locker.
• Tobacco/Vapor Cigarettes/Alcohol/Drugs are prohibited. Smoking is allowed in designated areas at least 20’ from the Emporia Recreation Center entrance.
• Public intoxication is not allowed.
• Public nudity is not allowed.

ERC Gymnasium

Rental Fees: 
$25.00/hour (1 hour minimum)
$75.00 refundable deposit

All gym rentals require approval of the Sports Department and will be based on gym and staff availability. ERC programs have first priority over rentals. Equipment requests must be made at time of rental and must be approved. Deposit required to reserve. Payment balance is due two weeks prior to rental date. Deposit will be returned in full after rental if no damages or no excessive cleaning is required. All cancellations within two weeks of your rental date will result in loss of all payments including deposit. No food or drink is allowed in the gymnasium. No tables or chairs.

Click here to find out more information on JAC Birthday Parties & Private Event Rentals.

Rental FAQs

Can I bring/serve alcoholic beverages at the ERC? Alcohol is NOT permitted at the Emporia Recreation Center. If found, the party will be shut down and law enforcement will be contacted.

Do I have to pay a deposit? Deposits are required as listed in the rental guide. If you make your rental payment on time, do not cancel within two weeks of rental date, have no damage and leave the rental space as clean as you found it, our refundable deposit will be returned in full.

Will staff be available? Staff will be on-site at the Emporia Recreation Center to answer questions but will not be available to help set-up or tear down. 

How does scheduling work? Scheduling is based on first-come, first-served. Emporia Recreation Commission programming takes precedence over outside rentals. Reservations are not confirmed until the appropriate contract and payments have been processed.

Can I bring my own food? Outside food is allowed in the Community Room, Racquetball Room during pool party and Indoor Golf Room. No food or drink is allowed in the Gymnasium. 

Can I have a sales party at the ERC? No soliciting groups (ex. any Multi-level Marketing sales, private sales, etc.) Fundraising groups are at the discretion of the Director.